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Saint James School

Home and School Association Bylaws


The name of the organization shall be the Saint James Home and School Association.

ARTICLE II – Purpose

The Home and School Association will serve to build community among families grounded in common faith.  It shall support the children and families of Saint James School in alignment with working together with the Principal Advisory Council to strengthen community, optimize fundraising efforts and keep continual communication with parents and alumni.


Any parent, guardian or other adult standing in loco parentis for a student at the school may be a member and shall have voting rights.  The Pastors of Saint James Church may also be a member and have voting rights.

ARTICLE IV – Officers and Elections

Section 1.  Officers  The officers shall consist of President, Vice President, Treasurer and Secretary.

a. President.  The President shall preside over meetings of the organization, serve as the primary contact for the principal, represent the organization at meetings outside of the organization, serve on all committees, prepare agendas for association meetings and coordinate the work of all the officers and committees so that the purpose of the organization is served.

b. Vice President.  The Vice President shall assist the President in all of his/her duties, work closely with the President to assure all roles are met and carry out the President’s duties in his/her absence or inability to serve.

c. Treasurer.  The Treasurer shall receive all funds of the organization, keep an accurate record of receipts and expenditures, work in direct relationship with the school Business Manager and hold all financial records for the association.  The Treasurer shall provide financial statements at all meetings.

d. Secretary.  The Secretary shall keep all records of the organization, take and record minutes at meetings, submit written minutes within one (1) week following meetings for approval and posting and assist with the correspondence of the organiztion.  The Secretary also keeps a copies of all meeting minutes, bylaws, committee members lists and calendar of approved activities and brings them to all meetings.

e. Co-Advisors.  There will be (4) four positions made available to the outgoing officers to stay on for one (1) year to assist in any way needed by the new officer(s) or board. However, if any officer chooses to not stay on in this role, the position will remain open and not be up for election.

Section 2.  Elections.  Nominations will take place each April with elections to follow at the annual May meeting.  Those wishing to be nominated or to volunteer for a position may indicate their interest by contacting the Principal or any member of the Home and School Association.  A list of nominees/volunteers will be posted on the school website prior to the May meeting.  Voting shall be by voice vote or show of hands.  If more than one person is running for an office, a ballot vote shall be taken.

Section 3. Terms of Office.  Officers are elected for one year.  Each term will begin on July 1 and end on June 30.  Each person elected shall hold only one office at a time.  No officer shall be eligible for the same position for more than two consecutive years unless the position goes unfilled.

Section 4.  Vacancies.  The President and Vice Presdient may fill as soon as possible, any vacancy for office which shall occur prior to the end of each term, subject to approval by the Principal and remaining board.  This appointee will serve the remainder of the term.  If either the President or Vice Presdient office is vacated, the Principal shall appoint a replacement(s) for the remainder of the term.

Section 5.  Removal from Office.  Officers can be removed from office with or without cause by two-thirds vote of those present (assuming a quorum) at a regular meeting where previous notice has been given.

ARTICLE V – Meetings

Section 1.  Regular Meetings.  The organization will meet monthly during the school year (beginning in September and ending in June) at a time and place determined by the officers at least one month before the meeting.  The schedule of meetings for the year will be posted on the school website prior to the beginning of the school year.  Association members desiring an item be placed on the agenda shall notify the President at least 10 days in advance of the scheduled meeting.

Section 2.  Quorum.  The quorum shall be 10 members (not including the board) of the organization.

Section 3.  Format.  Meetings shall be governed by common rules of courtesy and follow general democratic majority ruling.

ARTICLE VI – Parliamentary Authority

Robert’s Rules of Order shall govern meetings when they are not in conflict with the organization’s bylaws.

ARTICLE VII – Amendments

These bylaws may be amended at any regular or special meeting by a consensus of the members of the Home and School Association present, provided a quorum is present, and the amendment has been presented for discussion at a previous meeting.